Document Controller cum technical Analyst

  • Full Time
  • UAE
  • Posted 4 months ago

GMS Leadership

About the job
The Document controller’s primary responsibilities are 1) Document and record maintenance and control and 2) Data assimilation and analytics which assists in providing MIS information for Senior Management overview

Assist in document management and build and maintain a repository of documents important from owners’ perspective.
Prepared Weekly Defects & Deficiency Report with Week-on-Week vessel wise trends
Prepare weekly OPEX estimates by combining data from Managers’ systems and Power BI to monitor vessel wise budget & utilization for the Technical Teams
Prepare Monthly Dashboard for MIS, including
Monthly Vessel Report submission
Fleet Next Special survey,
Status & Review by Superintendent,
VIR Record,
SIR Record,
Record of Internal Audit of Vessels,
PSC Inspection Dates,
PMS Overdue Record,
SIRE & CDI Record,
COC, Flag dispensation,
Engine Performance and
Lube Oil Consumption monitoring
Prepare Running Cost data with analytics to enable Technical & Crewing Team to understand how the actual expenditure compares with the Budget estimates and have drilled down information up to each vessel and account head level.
Assist in collation and analysis of the Off-hire statistics and present a management overview
Maintain DD reports, expense records,
Generate monthly Vessel wise KPI data of the Fleet for monthly presentation to Management
Supported the Annual Budgeting Exercise by combining Vessel wise Budgets and enabling Analytics & views for Owner wise, Sister vessel wise, Age of vessel wise comparison


Identify important factors relevant to this position such as the ability to work under pressure, managerial and project management skills, ability to communicate effectively, ability to work collaboratively and gain consensus, build high performance teams, exceptional technical skills, budget responsibilities, travel requirements, interpersonal skills, etc.

Fluency in English.
Ability to monitor developments in the Marine industry.
Team player ability to cooperate with various people from different departments and companies.
Good communication and presentation skills.
Essential skills – Excel, Power BI, PPT
Experience – 2 to 5 Years

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