About the job
This position will be physically located in Qatar in support of LOGCAP**
The Executive Administrator is responsible for providing comprehensive administrative, secretarial and executive support- related tasks for the Task Order Manager. Shall be responsible in submitting various reports, must be detail oriented and demonstrate the ability to manage multiple tasks simultaneously. Must also possess excellent written and verbal communication skills, strong analytical and problem solving skills.
This position description is subject to change at any time as needed to meet the requirements of the program or company.
Provide administrative support for the Task Order Manager, requiring considerable judgment and discretion, to include handling of information of a highly important and confidential nature.
Exhibit behavior consistent with company code of conduct.
Proactively manage appointment scheduling and coordination using Microsoft Outlook.
Possess excellent English oral and written communication skills sufficient to clearly convey messages to co-workers, customers, and all levels of management.
Must be able to work in a high-stress, fast paced environment and demonstrate the flexibility required to handle a very dynamic work environment.
Must exhibit strong time management and organizational skills, and possess the ability to multi-task while maintaining attention to detail.
Assemble and analyze information, prepare reports, and agendas.
Maintain files, keep records, compile reports and process documents in a timely manner.
Draft and produce grammatically correct, accurate and complete final correspondence to include letters, memorandas and etc.
Develop and edit PowerPoint slides, and similar presentation materials.
Screen and direct incoming calls, set up conference calls, handle walk-in requests, organize and maintain electronic files.
Candidate must possess professional interpersonal skills and the ability to work well with others, as well as the ability to work independently, in a fast paced environment with changing priorities.
Proactively offer suggestions for process improvements.
Shall work special projects as assigned.
Performs other duties as assigned.
Education/Certifications: One year related experience may be substituted for one year of education, if degree is required.
Associate Degree or Business School Certification desired; high school diploma required.
Requires 4 or more years of relevant, executive-level experience. Must be Proficient in Microsoft Office Suite (Word, PowerPoint, Excel)
Four to five years of related experience.
Must possess good organizational skills
Computer proficiency in Microsoft Office Excel, PowerPoint, Outlook, and Word
Ability to work with very diverse workforce
Experience in data collection and analysis.
MATERIAL & EQUIPMENT DIRECTLY USED:
Personal Computer, printers, calculator, copy machines, scanners, FAX machines, phones and other general office equipment. Operates non-tactical vehicles as required. Must also demonstrate executive-level proficiency of Microsoft Word, Excel and Outlook.
Works in a general office environment. However, duties may involve the conduct of work in the outdoors with a potential exposure to extreme climatic conditions including frequent dust storms, and high temperatures up to 130 degrees in the summer months.
Potential exposure to chemical or biological agents could exist.
Employee use of Personal Protective Equipment (PPE) in certain areas is required.
Such PPE includes but is not limited to head, foot, hand, torso, respiratory, vision and hearing protective devices.
Normal work week is 48 hours, but may be required to work overtime.
Work will require continuous walking, prolong standing, sitting, bending, and climbing stairs to conduct inspections, assign, or terminate rooms. Occasional housekeeping duties and lifting up to 25 pounds may be required
We are committed to an inclusive and diverse workplace that values and supports the contributions of each individual. This commitment along with our common Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation and expand our success in the global marketplace. Vectrus is an Equal Opportunity /Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, protected veteran status or status as an individual with a disability. EOE/Minority/Female/Disabled/Veteran.