Executive Assistant

About the job
Join Puffy’s team at our Dubai headquarters, situated in the world’s safest and most globally connected city. Puffy is a rapidly expanding e-commerce retailer renowned for our exceptional mattresses loved by millions of sleepers in North America. Since entering the bed-in-a-box market in 2016, we’ve achieved consistent year-on-year growth and garnered attention from top publications like Entrepreneur.com and TechCompanyNews. Our product line now includes a complete range of bedroom essentials, from pillows to bedding and accessories.

We are hiring for an Executive Assistant based in Puffy’s Dubai office. This role is pivotal in ensuring the seamless operation of our CEO’s daily functions. The Executive Assistant will take charge of coordinating the CEO’s daily office management tasks, handle the CEO’s schedule, emails, and various engagements, and provide proactive support amidst rapidly shifting priorities and demands. The selected candidate will be a key point of contact, playing an instrumental role in the CEO’s efficiency and success.

Why joining us could be the next best step in your career?

Unmatched compensation: Get a minimum 30% salary rise + a 10% monthly bonus.
100% Tax-Free income: Relocate to Dubai, and you keep ALL your earnings.
Seamless relocation: We offer full relocation support, including flights, visa sponsorship, and two weeks of hotel accommodation on arrival.
Embrace Diversity & Inclusion: We are committed to building and maintaining an inclusive and diverse company with 16+ nationalities currently in our Dubai team.
Accelerate your career trajectory: Experience accelerated career growth within your role through a clear path and annual internal promotion opportunities.
Rapid business expansion: Puffy’s headcount increased by 35% in 2022, demonstrating our substantial growth potential.
Forbes Member CEO: Gain valuable experience working with a CEO who is a member of the Forbes Council.
Prime Location in Dubai: You will work full-time at our state-of-the-art, centrally located office space in the center of Dubai Marina.
Health & Lifestyle: We prioritize a healthy lifestyle. On top of world-class health insurance (dental & vision included), our canteen is stocked with organic snacks, juices, fruits, tea & coffee.
Top-tier equipment and tech stack: We provide the best equipment and technology to empower you in your work.

Responsibilities:

Executing and coordinating day-to-day office management for the CEO.
Managing the CEO’s schedule, emails, and engagements.
Providing an efficient support service to the CEO including responsibility for the scheduling and management of appointments and meetings within a rapidly changing set of priorities and demands.
Acting as the first point of contact for incoming queries from internal and external stakeholders. Where appropriate, actively managing queries and responding on behalf of the CEO.
At times will be required to handle a number of personal tasks/projects for the CEO.
Collating and reviewing data on organization activity and preparing for reporting.
Scheduling and minute taking at Executive Team meetings and other meetings as required.
Booking and arranging accommodation and meeting space as required for the CEO and Executives.
Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including those of a highly confidential or critical nature.
Prioritize and determine the appropriate course of action, referral, or response, exercising judgement to reflect CEO’s style and organization policy.

Required skills/experience:

5+ years experience in an Executive Assistant or Personal Assistant position.
Flexibility to travel around the UAE when needed.
A strong professional communicator with the ability to communicate verbally and in writing across all levels.
Highly organized with excellent administrative skills.
Ability to work on own initiative.
Hardworking, flexible, and adaptable in approach.
Strong experience and working knowledge of Microsoft Office applications Word, Excel, PowerPoint, and Outlook.
Experience using Asana would be highly advantageous.