Emirates National Investment
About the job
Responsible to ensure the organization chart is up to date and ensure any changes in the Hierarchy or reporting line is timely communicated.
Ensure all post-joining employment formalities are carried out effectively, e.g., collection and maintenance of all mandatory pre-requisite documents.
Prepare and manage all types of HR contractual letters such as Employment offer, contract of employment, probation confirmation letter, disciplinary warnings, etc
Generate all employee related requests such as salary certificates, No objection certificates, Service letter, etc.
Coordinate post joining communication of new and exiting employees.
Make an efficient system for historical human resource records by maintaining a filing and retrieval system; keeping past and current records.
Edit and maintain employee/candidate database until determined timeline as per company policy.
Coordinate with the PRO for all labor, visa and immigration requirements for employees.
Ensure leave management and generate leave reports when required.
Coordinate and maintain records of all employee benefits such as medical insurance, life insurance and annual leave ticket allowance.
Coordinate with the airline service provider for obtaining yearly airfare rates.
Maintain accurate records of employees and dependants on census list for medical insurance service providers.
Reconcile monthly payroll deductions and additions and effectively run the payroll system. Generate payroll reports and submit to HRS/Sr. HR & Admin Manager for review.
Perform the exit formalities which includes preparing final settlements and obtaining final clearance for exiting employees.
Reconcile the labour and visa related invoices submitted by PRO with the credit card statement and Noqodi Statement and submit to HRS for review.
Assist in raising PRs for any HR related services.
Ensure all HR related activities in the ERP system is efficiently functioning.
Build HR forms through various platforms MS Sharepoint, Adobe etc and roll out the same to employees to capture HR related information.
Support and contribute to HR initiatives particularly those involving system integration/ automation.
Generate and reconcile monthly Enoc, Salik and Administrations Credit Card report to be submitted to Finance for audit.
Assist in front desk management such as greeting clients and provide a welcoming and professional experience, answer, screen and forward incoming calls in a courteous and efficient manner.
Handle petty cash during Office Managers leave.
Make PR for any Administrative related purchases and services
Any additional tasks assigned by the Line Manager